Expenses
Petty cash with receipts and approvals.
Give people a float, let them record expenses with receipts, approve them without self-approval and replenish the fund against what was spent.
Comes with Employees, which it needs. Added for you at sign-up.
Everything Expenses does
Funds per holder
A float for each holder in their own currency or the workspace's.
Expenses with receipts
Categories, lines, receipts and an optional project link on every expense.
Approval, never your own
Expenses go through your policy with thresholds; nobody approves their own, and a rejection needs a reason.
Locked once sent
Submitted and approved expenses can't be edited, so the fund always adds up.
One app, one menu
Open Expenses from your app launcher and its menu is all you see, in the same three sections every EmCore app uses: the daily work, the figures, and the settings that make it yours.
Better together, fine on its own
Apps share customers, products, people and files. Turn another one on and the links between them light up.
Included with Expenses
Pairs well with
Time Off
Leave requests, balances and approvals done right.
Learn more about Time OffAttendance
Geofenced check-in with shifts in local time.
Learn more about AttendanceRecruitment
Jobs, candidates and a hiring pipeline.
Learn more about RecruitmentFleet
Vehicles, drivers, fuel and maintenance.
Learn more about FleetDocuments & Letters
HR letters on request, rendered on approval.
Learn more about Documents & LettersReady-made setups that include Expenses
Pick an industry template at sign-up and your pipelines, stages, fields and approvals arrive ready to use. Everything stays editable.
EV charger installer
Residential, project and service pipelines, site surveys, charger fields and authority approvals.
Start with this template →MEP contractor
Tender pipeline, BOQ estimation, site projects with milestones, material requests, procurement.
Start with this template →Trading company
Enquiry-to-delivery order pipeline, price lists, multi-warehouse stock, procurement.
Start with this template →Generic services
A simple sales pipeline, projects, support tickets and HR. A good start for any service business.
Start with this template →Good to know
Can I buy Expenses on its own?
Yes. Expenses needs Employees, which are added for you; nothing else is required. Add more apps whenever you like.
Is my data kept separate and secure?
Every company gets its own workspace on its own subdomain, and every record is tied to it: no other company can read it. Permissions decide what each person sees (their own records, their team's, or all), secrets are encrypted at rest and every change is in the audit log.
What can AI see in Expenses?
Only what the person asking may see. AI features run inside your workspace with that person's own access, so records outside their scope and fields hidden from them never reach the model. You can switch each AI feature on or off in Settings.
Try Expenses free for 14 days
Your own workspace in about 30 seconds. No credit card, and your data is yours.